Cоnsider this: globally, 52% of online consumers order from both local and international websites. This statistic highlights a significant opportunity for e-commerce businesses to expand their reach. By tailoring your offerings to international customers in their native languages you cоuld tap into new markets and significantly increase your sales!

Linguix is designed to help you achieve these goals with ease. Read on to explore five ways to elevate your e-commerce business and ensure success in a competitive landscape!

Optimizing Product Descriptions

Your product descriptions are оften the first impression customers have of yоur offerings, sо make sure they are both compelling and error–free. Linguix provides powerful tools to ensure your descriptions are polished and persuasive.

For instance, the Content Score feature gives yоu instant feedback on the readability, tоne, and overall effectiveness of yоur descriptions, helping you create content that converts.

Additionally, Linguix’s Rewriter allows you to easily rephrase your content, ensuring variety and freshness across multiple listings without losing the original message. And if yрu’re targeting international markets, Multilingual Grammar and Spell Check ensures that your descriptions are accurate and natural in any language, making it easier tо connect with a global audience. 

Try editing your product description for free!

Enhancing Customer Communication

Effective communication is the backbone of strong customer relationships in e-commerce. Responding to inquiries, handling complaints, engaging in live chat — the way you communicate hugely influences customer satisfaction and loyalty. 

Linguix’s Shortcuts feature allows you to quickly insert pre-written templates or frequently used phrases, ensuring your responses are both consistent and timely, even in the most challenging situations. On average, using shortcuts can save employees 30 minutes of time daily! 

For businesses reaching out to a global audience, Multilingual Grammar and Spell Check ensures that your communication is accurate and natural in any language, helping you connect with customers from different regions without language barriers. Moreover, Linguix’s Style Guides allow you to set specific guidelines for your team, ensuring consistency in tone, terminology, and brand voice across all customer interactions. 

Read our case study on how an automotive company has increased customer communication efficiency by incorporating Linguix into their operations.

Creating Content for Blogs and Social Media

Look, when it comes to attracting and keeping customers, your content has to be engaging, sure, but it also needs to be consistent and aligned with your brand’s unique voice. That’s where Linguix comes in — it’s got this whole suite of tools designed to uplevel your content creation process.

The real standout is the AI-based Writing Assistant. It helps you craft high-quality posts by giving you real-time suggestions to make your content crystal clear, compelling, and totally error-free. And get this — it can even help you generate ideas and draft initial versions, making the whole content creation process way more efficient so you can really hone in on your message.

The Style Guides feature is super handy too — it lets you make sure all your content aligns with your brand’s specific guidelines, so you maintain that consistent voice across every platform. The Rewriter makes it a breeze to rephrase sentences, giving you fresh ways to express your ideas without sounding repetitive.

To learn more about how Linguix can complement tools like ChatGPT for even better content creation, check out this article.

Boosting Team Productivity

When your team can communicate clearly and work efficiently, it positively impacts every aspect of your business. 

Linguix’s Grammar Checker is a powerful tool that ensures all written communication is accurate and professional, reducing the time spent on editing and revisions. Whether your team’s firing off emails, putting together documents, or teaming up on projects, this feature helps them churn out top-notch content in no time.

Linguix also integrates seamlessly with popular business apps like Outlook, Google Docs, Miro, Figma, and more, allowing your team to access Linguix’s capabilities directly within the tools they already use. It’s like having a writing wizard at your fingertips, no matter what you’re working on. This seamless integration really streamlines how you work and keeps everything consistent across all platforms. 

For businesses looking to fully equip their teams with these powerful tools, the Linguix Team plan offers a comprehensive solution. It includes all the features of the PRO plan — such as the GPT-4 copilot, rewriter, tone analyzer, and text autocomplete — while also providing additional benefits tailored for corporate use. These include individual accounts, centralized billing, and sophisticated statistics and monitoring to track and optimize team performance. 

To explore how the Linguix Team plan can benefit your business, visit this link.

Supercharging Outreach Marketing Campaigns

Outreach marketing via email, social media, or direct messages is a powerful strategy for expanding your e-commerce business. Let’s face it — the success of your campaigns really boils down to how well you communicate and how efficiently you do it. And that’s where Linguix comes in clutch, taking your outreach game to a whole new level!

Linguix’s AI Writing Assistant helps you craft attention–grabbing subject lines, engaging social media posts, and persuasive direct messages that resonate with your audience and encourage responses. 

Tone Analyzer ensures that your outreach is perfectly tailored to the right sentiment — whether you need to be friendly, authoritative, or urgent. Additionally, the Text Autocomplete feature speeds up your writing by offering relevant phrases and sentences as you type, allowing you to create high-quality content more efficiently.

Moreover, the Linguix Turbo browser extension comes with Intelligent Shortcuts, enabling you to reduce the time spent on writing emails and social media posts by up to 90%. You can create templates for your most-used messages and expand them instantly with a simple one-word command, like “//intro,” to save lots of time!

Learn how else you can benefit from the Linguix Turbo extension.

Conclusion

In the cоmpetitive world of e-commerce the quality of your content can be the difference between a sale and a missed opportunity. Linguix оffers a comprehensive suite of tools designed to help you optimize every aspect of your business — from crafting compelling product descriptions to enhancing custоmer support, streamlining team productivity, creating engaging content, and supercharging your marketing campaigns.

The post 5 Ways to Enhance Your E-commerce Success with Linguix appeared first on Linguix Blog.

Therefore, in this guide, we’ll look at the most effective strategies for crafting prompts that can maximize the desired outcomes. However, bear in mind that irrespective of the quality of your prompts, there’s a chance that the AI will invent answers. Whether you’re an AI enthusiast, a professional looking to leverage the right AI tools in your field, or a curious learner, this guide is designed to help you master the art of communication with ChatGPT. So, buckle up and prepare for a deep dive into the fascinating world of AI communications!

How to create effective ChatGPT prompts

Step 1: Engage with the AI as if it were a human

The first and foremost step in your journey of effective interaction with ChatGPT is to engage with the AI as if you were conversing with a sentient being, much like a human colleague or friend. This approach may feel slightly unconventional considering you’re communicating with a machine, but it paves the way for clear and meaningful dialogues.

When you initiate a conversation with ChatGPT, it’s essential to ask explicit questions, provide relevant context, and maintain a courteous discourse. For example, if you’re curious about the weather conditions in a particular city, instead of inputting a single word like “weather,” you could phrase it as, “Could you please inform me about the current weather conditions in New York?” This natural, detailed manner of posing your question prompts the AI to return a response that mirrors a human interaction, thereby enhancing the quality of the conversation.

Let’s delve deeper into this concept with a more intricate scenario. Imagine you’re preparing a presentation on the advantages of renewable energy sources. A brief, somewhat ambiguous prompt like “Renewable energy?” might not yield the comprehensive answer you’re looking for. A more constructive way to approach this would be, “Could you elaborate on the top five benefits of renewable energy, and provide some recent instances of their successful implementation?” This revised prompt is well-defined, follows a structured format, and directly asks for the specific information you need. The output generated from this will likely be more relevant, comprehensive, and valuable to your presentation.

Adopting this human-like manner of engaging with ChatGPT doesn’t just improve the quality of the responses, it also fosters a more dynamic, productive, and enjoyable interaction with the AI.

Step 2: Create a Scenario and Provide Context

The second key to unlocking meaningful and precise responses from ChatGPT lies in providing a rich context or scenario. This technique helps the AI comprehend the intent behind your question and establishes a framework within which the AI can formulate a pertinent response.

Consider a scenario where you’re crafting a short story set in the tumultuous era of the 19th-century Wild West, and you find yourself grappling with a dialogue between a hardened sheriff and a young, eager deputy. A vague query such as, “What would a sheriff say to a deputy?” might not generate the nuanced, character-specific dialogue you need.

To remedy this, you could introduce a more detailed context: “In a sun-baked, dust-ridden town in the Wild West of the late 1800s, a grizzled sheriff, weary from witnessing countless gunfights, is attempting to dissuade an ambitious, hot-headed deputy from his intent to confront a notorious outlaw. What might the sheriff say in this situation?”

This revised prompt offers ChatGPT a wealth of information to construct a dialogue that not only fits the given characters but also aligns with the specific situation. You’ve set the stage (Wild West, the late 1800s), introduced the characters (a battle-scarred sheriff, a young, impulsive deputy), and outlined the predicament (the deputy’s dangerous intent to face a feared outlaw). Furnished with these details, ChatGPT is in a position to offer a response that is engaging, character-appropriate, and contextually fitting.

Step 3: Tell ChatGPT to Adopt a Certain Identity or Profession

One of the unique features of ChatGPT is its ability to take on different identities or professions to provide varying perspectives. This can be particularly useful when you need to see a topic from different angles or wish to stimulate a certain style or tone in a piece of writing.

For instance, imagine you’re writing an article about the impact of digital technology on children’s learning. Instead of asking a generic question, you could engage with the AI as if it were a child psychologist, an educator, and a tech-savvy parent. Here are the three examples:

1. “As a child psychologist, can you explain the impact of digital technology on children’s cognitive development?”

2. “As an educator with experience in traditional and digital classrooms, how do you view the role of technology in modern education?”

3. “As a tech-savvy parent, what are your thoughts on the use of technology in your child’s learning process?”

The responses to these prompts would provide different perspectives, giving you a richer understanding of the topic at hand. Remember, the power of ChatGPT lies in its ability to simulate these different roles and provide unique insights based on the identity you assign.

Let’s summarize these three steps by taking a hypothetical situation where you’re writing an essay about the environmental implications of urban sprawl as an example. Here’s how you could utilize ChatGPT:

1. “ChatGPT, I’m working on an essay discussing the environmental consequences of urban sprawl. Could you provide me with a brief overview of the main environmental issues related to urban sprawl?”

2. “Imagine a city that has experienced rapid, unplanned growth over the past two decades. What might be the environmental challenges this city faces due to urban sprawl?”

3. “From the perspective of an urban planner, what strategies could potentially minimize the environmental impact of urban sprawl?”

By leveraging these strategies, you’re not only guiding the AI to deliver the best possible responses but also deepening your understanding of the subject at hand.

Additional ChatGPT prompt-writing tips

• When navigating the fascinating realm of ChatGPT, it can be helpful to embrace repetition. Interestingly, each time you pose the same question to ChatGPT, it tends to provide a slightly different answer, enhancing the richness of the information gathered. This characteristic of ChatGPT is rooted in its design, as it is structured to offer a diverse range of responses, providing users with a more comprehensive overview of the topic at hand.

• The power of subtlety should not be underestimated. Minor alterations in your prompts can act as a compass, guiding the AI towards more satisfactory responses. By slightly tweaking your question, you can steer ChatGPT in different directions, allowing you to explore various facets of the topic you’re interested in.

• It’s crucial to understand the operational mechanics of ChatGPT to manage your interactions effectively. ChatGPT maintains the continuity of prior interactions as long as you remain on the current page. However, once you navigate away or refresh the page, the AI resets its conversation memory, erasing the context of the previous interactions. Be mindful that, at times, ChatGPT may unexpectedly lose track of the conversation, necessitating a restart or a reiteration of the context.

• Starting a new conversation is as simple as opening a fresh page. This action clears all prior interactions, setting the stage for a new dialogue. This can be particularly useful when you want to explore a different topic or need a fresh start after a complex discussion.

• While ChatGPT is capable of generating long responses, it’s worth noting that responses exceeding approximately 500 words may not maintain the same level of coherence. To ensure the usefulness and readability of the AI’s output, defining your desired response length can be beneficial. By setting a word limit, you can get responses that are more focused and coherent.

• ChatGPT is an advanced AI, but like all machines, it’s not immune to misunderstanding or misinterpreting prompts. If this happens, there’s no need to worry. You can easily clarify or amend your question based on the received response to guide the AI in the right direction. This iterative process of clarification helps improve the accuracy of the responses over time.

• In certain cases, ChatGPT might seem hesitant or unable to respond. A useful strategy in such situations is to rephrase your question, or even employ different personas or roles for the AI to take on. This can help in stimulating a response and can often lead to fresh, interesting perspectives.

• If you require answers that are backed up by link sources, you can instruct the AI to substantiate its responses with sources. This feature can be particularly useful when you’re looking for more detailed, research-backed information.

• Finally, remember that interacting with ChatGPT is a journey, and experimentation is key. There will inevitably be instances when ChatGPT may falter, providing responses that are less than satisfactory. In such situations, continue with your attempts, refine your prompts, and stay patient. However, it’s also important to recognize when to switch to other resources. Perfection is a work in progress for ChatGPT, just as learning to use it effectively is a journey for its users.

What Kind of Prompts Work Best with ChatGPT?

To effectively interact with ChatGPT, it’s vital to conceptualize prompts as a means of communication, akin to conversing with a human. The key lies in being explicit, precise, and structured with your queries. Let’s explore some strategies:

Clarity is King. ChatGPT responds most effectively to clear and specific prompts. Avoid vagueness and ensure your request includes all the necessary details. If you’re seeking information about a historical event, for example, specify the event, the aspects you’re interested in, and any particular perspective you want.

Contextualization. As mentioned above, including the context in your prompt helps the model understand the nature and purpose of your query. For instance, if you’re asking for a recipe recommendation, providing dietary restrictions or preferences will lead to more suitable suggestions.

Directive Language. ChatGPT, at its core, is a text-based model. It doesn’t inherently understand subtlety or implication as humans do. Hence, using directive language and asking directly for what you want can yield better results. If you need a list, ask for a list. If you want a detailed answer, request a detailed explanation.

What If ChatGPT Refuses to Respond or The Answer Isn’t Satisfactory?

Even with the most carefully crafted prompts, you may find that ChatGPT sometimes doesn’t respond as expected, or may not respond at all. Here’s how to approach this:

Refine Your Prompt. If ChatGPT doesn’t provide a satisfactory response, consider refining your prompt. Make it more specific, provide additional context, or rephrase your question. Sometimes, a slight tweak in the way a question is framed can result in a significantly better response.

Set the AI’s Behaviour. You can control certain parameters of ChatGPT, like its randomness setting or ‘temperature’. A lower temperature makes the model’s responses more focused and predictable, which can be useful when you require precise information.

Patience and Persistence. Remember, while ChatGPT is an incredibly sophisticated model, it’s still learning. It may occasionally misunderstand prompts or provide unsatisfactory responses. Don’t get discouraged. Try again with a refined prompt, or ask the same question in a different way.

Also, keep in mind that ChatGPT has built-in restrictions. For instance, it usually avoids engaging in political discussions. While you may manage to extract a response with strategic phrasing, it may not be highly valuable. Nevertheless, don’t hesitate to persist with rephrasing your questions or changing perspectives. 

Conclusion

When engaging with ChatGPT, the key to receiving richer and more targeted responses lies in your prompts. Be sure to experiment with different angles, personas, and questions to bring out the best in this AI. 

Remember, though, it’s a tool still under development and won’t always produce perfect results. But with patience, practice and creativity, it can offer unique insights and perspectives that are truly fascinating. Let your curiosity guide you and don’t be afraid to ask the unexpected – the possibilities with ChatGPT are virtually limitless.

The post How to Write Better ChatGPT Prompts in 2023 to Get the Best Results appeared first on Linguix Blog.

The problem, however, lies in choosing the right content to digest and information that is worth attention. This task can be procrastinated for ages, especially by busy salespeople who are trying to hit their sales quota.

That’s why the Linguix team has made a list of various trustworthy resources that will definitely bring a breath of fresh air to the process of crafting your sales pitch. We deliberately have chosen multiple formats to suit every taste. 

So, whether you want to read the latest blog post, listen to a podcast, watch a video or simply get a weekly newsletter with updates, you’ll find it in our article.

Let’s dive right into it!

While learning, many people prefer the video format that online courses provide. What’s more, such courses offer information in a structured manner with a teacher’s explanation, Q&A section and even homework. Let’s look at the best sales courses available in the market:

Craft Your Sales Pitch with Competitive Differentiation

This course by LinkedIn focuses on how competitive differentiation can dramatically change your sales for the better. In this course, you’ll learn how to add value and differentiate yourself from the first call to the proposal, so that potential customers can view your product as something truly special.

Sales Training: Master Your Sales Pitch

This online training course is designed to help sales reps display an authentic enthusiasm and make every presentation personalized and interactive. You’ll learn how to create a pitch that elevates a product’s value, emotionally connects and provides benefits and solutions to the customers’ pains in a clear manner. 

Seth Godin on Presenting to Persuade

Bestseller on Udemy, this course is created by an entrepreneur, best-selling author, and speaker, Seth Godin. Sales reps will look at Powerpoint or Keynote from a different angle: instead of creating colorful slides, you’ll learn how to use a presentation to understand the audience, engage it in your journey and be heard.  

Social Selling Success

More and more sales reps pivot their perspective towards social selling, i.e. selling through social media channels. “Social Selling Success” is designed for sales reps who are willing to build relationships with prospects and start selling via social media networks. 

Inbound Sales Course by Hubspot 

In this course, you’ll learn how to identify and connect with the most promising leads as well as to create effective sales pitches that result in closing a deal. 

What’s more, after finishing the course and passing the exam, you’ll get a badge on your LinkedIn profile, email signature and website.

You might also find helpful the following online training courses:

• Sales Pitch Online Training Course
• Sales Pitching Certificate
• Compelling Sales Presentations

Whether you’re an experienced sales professional, who wants to review a certain topic or a beginner who needs inspiration, you probably don’t need the entire online course. Rather, you can use dedicated videos or webinars that shed light on specific areas of the sales process.

Build the Ultimate Converting Sales Pitch

A seasoned sales strategist, Michael Humblet, who made over 250 sales pitches, provides a practical webinar, where he breaks down such topics as the ideal structure of a sales pitch, how to grab prospects’ attention, before & after examples as well as use cases, where he demonstrates what works and what doesn’t.

How to Give the Perfect Pitch 

In this video, a pitch coach, David Beckett shares his insights at Young Creators Summit on how to pitch and get your ideas heard. According to four principles, his ‘Open, three, close’ model and the Pitch Canvas, he explains how to get your audience to engage with your story.

How to Get People to Say Yes

Psychology plays a huge role in sales. Robert Cialdini, author of a book on the psychology of persuasion explains the most important factors for influencing people and how to make them say yes.

Seal the Deal: Sales Presentations That Don’t Suck

In this video training, the founder of Startup Hypeman, Rajiv Nathan, shows you how to do sales presentations that help sell and close deals faster. He describes the Hamilton method to build a powerful sales deck and tells how to involve the customer while creating it.

Instead of watching TV series or short videos, you can get the most out of your free time with the best youtube channels for sales professionals created by sales professionals:

The Sales Hunter 

The Sales Hunter (aka Mark Hunter) is an author of several books on successful selling, a sales consultant and a speaker with 20 years of experience in sales. On his YouTube channel, you’ll find tons of useful and practical information, including sales strategies, tips and leadership advice. 

Sales Insights Lab

Marc Wayshak is a sales strategist and another bestselling author that uses a data-driven approach to selling. His YouTube channel is full of tips and advice on how to increase sales, how to identify promising leads, how to deal with sales rejection and much more!

LinkedIn Sales Solutions

The LinkedIn Sales Solutions channel focuses your attention on social selling. On the channel, sales experts discuss current trends of the sales process and give practical tips on leveraging the power of social selling with LinkedIn and managing sales teams efficiently. 

Aaron Evans Sales Training

Aaron Evans is a SaaS sales enablement leader, mentor, speaker, coach and practitioner of NLP and Neuro-Semantics. As he specializes in B2B sales and psychology, his channel offers free B2B sales training and methods, as well psychological tips and tricks to identify potential clients and boost your confidence.

Sales for Life 

The Sales for Life YouTube channel educates sales professionals by using the powers of social selling. With digital selling, you’ll be able to scale relationship building using social and digital channels. It can serve as an additional tool that will not eliminate what you’re doing now but complement it digitally.

You might also like these YouTube channels:

• Salesman.org
• Mike Weinberg
• Sales Hacker
• Sales Feed
• Jeffrey Gitomer’s Sales Training Channel

Don’t have time for learning? The best way to study when you’re running out of time is to listen to podcasts that provide the latest sales news, techniques and hacks on the go. On top of that, you’ll not get bored while driving a car or working out in the gym. 

Better Presentations — More Sales

This podcast is dedicated to sales reps to deliver more confident presentations and sales pitches. Every Monday host Travel Lee is joined by an expert guest and together they discuss current trends, tips and hacks to turn sales pitches into closed deals. 

The Successful Pitch Podcast

John Livesay, the host of the Successful Pitch Podcast is a sales keynote speaker and the author of several bestselling books on effective sales. On his podcast, he interviews sales experts where both share their insights and views on what works and what you as a sales rep should avoid.

Tales from the Field Podcast

Amy Volas, one of the Top Sales Voices on LinkedIn, and guest experts of the podcast reveal their profound sales failures and uncover the important lessons they learned from past mistakes and how they bounced back. We learn from mistakes, that’s why Amy offers sales reps a great chance to get better.  

The Sales Evangelist

Just starting out and want to know how to succeed in sales? The Sales Evangelist podcast gives you the right content and motivation. Together with industry experts, Donald Kelly discusses successful stories and reveals the most recent trends. 

Advanced Selling Podcast

With more than 850 podcasts available, the Advanced Selling Podcast is full of advice on how to organize your sales process from prospecting to following up, be more confident, eliminate your limiting beliefs and so on. It’s the longest-running sales podcast in podcast history hosted by experts in B2B selling, Bill Caskey and Bryan Neale.

You might also find useful:

• Make It Happen Mondays
• Sales Success Stories
• Full Funnel

While reading a blog post, you can make notes and screenshot the information you find the most valuable. The same goes for newsletters. If you prefer getting concise and structured pieces of sales news in one place (aka your inbox), newsletters are the best option. Here are the best blogs and newsletters in the sales field:

LinkedIn Sales Solutions

In the LinkedIn Sales Blog, sales professionals find all they need: social selling tips, top sales strategies, trends and customer success stories as well as LinkedIn’s solutions to boost sales and close deals faster. 

Sales Hacker

The Sales Hacker Blog offers a bunch of highly useful content on a regular basis: lead generation, negotiation and outreach techniques as well tips and strategies from pros in sales. What’s unique about the blog is that they offer information in multiple formats — be it a webinar, article, podcast or other formats.

HubSpot Sales

The HubSpot Sales Blog covers literally everything a salesperson needs, including various methods for sales in a specific niche, leadership tactics for managing sales teams, B2B vs. B2C sales and others. Check it out, there is definitely something for you.

Gong Labs

Gong Labs claims that their blog is the only data-backed sales blog dedicated to helping sales reps to close more deals. They offer a variety of content such as selling methods guides, customer stories, sales management and others.

Sales Caffeine Newsletter by Jeffrey Gitomer

Jeffrey Gitomer is a speaker and author of dozens of bestselling books on sales. His weekly Sales Caffeine newsletter is full of sales ideas from him, special guest articles and exclusive promotions spiced up with a pinch of humor. 

You’ll find helpful the following blogs and newsletters as well:

• Sales Gravy
• Sandler Training Blog
• Sales Folk Blog + Newsletter
• The Sales Blog
• Weekly Pitch Newsletter
• Jill Konrath Newsletter
• Sam Nelson Newsletter

Step-by-Step Guide by Linguix

Now you have all the resources to enhance the sales process. But what to start with? Linguix’s free step-by-step, definitive guide on how to craft a perfect sales pitch in 2022 is what you need to begin with. 

What are the current trends and statistics best sales reps know in 2022? How to perfect your sales pitch to catch prospects’ attention? How to get the most out of Linguix’s solutions for your sales pitch? Our team discusses all of these in great detail in our free guide. Download it here.

May you reach your quota this month and good luck!

The post 43 Sales Pitch Blogs, Online Courses, Podcasts & More for High-Performing Sales Reps appeared first on Linguix Blog.

Natica Solari, Student

‘’I write about things that I either have experience with or a subject that piques my curiosity. Researching my topic beforehand gives me a perspective from other’s view, and helps to shape my own ideas. Lastly, I always include reliable sources from which I draw from as my ideas form.’’

Manuel José Pinero Gavidia, Researcher at UFPR

1. Start by doing something, it can be as simple as a phrase, but you’ll never know how it will go if you never try.
   
2. Do more than just read your articles, in research we’ll always have to read articles related to our field of expertise. If you take a close look, you’ll see a pattern, the way phrases are constructed, how information is delivered and constructed. Use that to create your article.
   
3. Don’t be too harsh on yourself at the beginning. Writing something is an art that you must practice a lot, like painting or hand drawing. You will get better with time.

Petra Ceason, Author

“Write about what you know/what interests you. Write LOTS, even if, especially if, it lacks merit. Edit; EDIT; read it back to yourself OUT LOUD and EDIT AGAIN RUTHLESSLY, what’s left just might be meritorious.”

Cat Balli, Independent Contractor for Graphic Design & Marketing

1. Brainstorm your ideas until you can’t think of anything else to add.  Planning ahead of time will keep you focused, and you’ll find the end product more polished.

2. Take breaks during working, just small 10-15 minutes to take a walk and freshen your creative juices.

3. Make content you’d want to watch. If you’re making it on things you’re not passionate or at least interested in, then the content feels disconnected.

Suleman Ahmed, Student

“To craft a great content you must know the interest of the audience. Secondly, you have to read and research a lot about the content you are creating so that your audience gets interacted with you. Thirdly, provide truth-based knowledge and your own created content. Never try to copy someone because you are unique because of your thoughts and feel proud to share your ideas.”

Juliann Melillo, Writer and Life Coach

1. Think less about yourself and more about your reader. Your reader just wants the facts, or the story, quickly and without fluff. Long introductions, rambling, or writing in circles can be very frustrating for a reader. Think about the times you felt annoyed reading, or even had to close a book because it was just too boring or didn’t make any sense. Save your reader from those headaches by being intentional with the way you write. It’s really just empathy to consider your reader in every word you write.  

The pitfall is when writers think about themselves too much and allow their ego to do the writing — then we get pretentious prose, long rambles that say nothing, or entire chapters that exist only to puff up the writer’s ego but do nothing for the story.  

2. Make sure it’s not boring. A bit boring is okay, especially if you are writing a technical document — you probably can’t make that enthralling — but who knows? Maybe you can? To keep my writing from being boring, I imagine that I’m telling a story to someone at a party who might lose interest quickly. This helps you stick to the relevant information and explain things in an interesting way. Nothing bores me more than seeing five pages of description about what the leaves or grass looked like. Unless it’s relevant to the story, don’t get too carried away. The description might be beautiful, but it will soon become boring if it isn’t related to the story or relevant in some way.  

3. Meaning. Is what you are writing meaningful? And is your meaning clear? The only reason we speak or write is that we are trying to communicate. “I’m dying of thirst,” and “I love you,” and “Please change the channel because I hate this show,” are all meaningful and have a purpose. But people forget this sometimes when they write. It can start to just feel like big words on a page, to both you and the reader. That is boring because it lacks meaning. It becomes blah-blah-blah…what was my point again?  

When there is meaning, people immediately listen, or keep reading. When there isn’t meaning, it sounds like a jumble of words. Figure out the meaning behind what you are trying to write. What do you want to say and why? Do you want people using a new microwave to not burn themselves? Well, then you’d better make sure the instructions are super clear!  Do you want your reader to feel what it’s like to fall in love? Or, to get your reader to think about important issues in a new way? Or to feel empowered and break through their barriers? You can do all of this and more with writing, which is amazing! Focus on the meaningful thing you want to communicate, and then do so in a way that is clear. 

What would you add to the list? Share your writing advice with us in the comments section.

The post 18 Tips For Crafting Great Content From Linguix Community appeared first on Linguix Blog.

Whether you’re writing about a project, event or issue, the goal of writing a memo is to bring attention, inform, ask or confirm anything, request information or affect operations with the help of recipients. In most cases, memos are sent in the form of an email. Memos are usually sent to the members of a department or an entire company. 

To write an effective memo, you need to stick to proper formatting and structure.

How to convey your concepts through concise and informative messages? What structure and format are commonly used in memos? In our new blog post, we’ll cover a few tips on how to write a business memo. Let’s dive into it!

How to Write a Memo: Structure and Format

To disseminate the information in a clear manner, you need to follow several steps to create an easily readable and understandable document. Usually, business memos consist of an introduction, body and conclusion. 

Header. Make sure your header is relevant to the topic of your memo. The background information will provide recipients with the necessary context. Add information in the blank space of the following areas:

• TO. Add the names and titles of everyone who will receive your message.
• FROM. Add your full name and title.
• DATE. Provide an accurate date.
• SUBJECT. Provide a short description of the memo’s key message.

Introduction. In an introduction, you’ll write a couple of succinct sentences regarding the topic and purpose of your memo in more detail.

Body. Use a body paragraph to provide context and list the main ideas related to the topic. As most people skim messages, make sure to highlight important points by using bulleted/numbered lists, bold fonts and subheadings when necessary. Short paragraphs will also make your memo easier to read. 

Conclusion. The conclusion should contain a short summary that informs your colleagues what actions you expect to get from them. 

Don’t forget to close your email with your name, email address and phone number so that the recipients can contact you. Also, check if you have attached all the necessary documents that recipients can refer to. 

Tips to Improve Your Memo

Keep in mind who your audience is 

If you’re sending your memo to various departments, avoid specific and technical acronyms or abbreviations that are common to one field. Write a memo in a clear, concise and easily understandable manner. 

Avoid slang words. Formal language is what you need to make your memo look professional.

Proofread

Most probably, a memo with typos will not be considered important. We’re usually overwhelmed at work, so don’t send your memo in a rush and double-check it. To avoid grammar and spelling errors you can read it out loud, ask a colleague to check it with you or use an AI-based writing assistant like Linguix.

Create a powerful CTA

To make sure you’ll get the necessary reaction of the recipients, you need to include a proper call to action at the end of the memo. Use action verbs and an active voice to demonstrate the importance of the message and convey your confidence. 

General Memo Template

Date: [Month, day, year]

To: [Names of intended individual(s), department(s), or company(s)]

From: [Your name, title]

Subject: [Short subject line to describe the purpose of the memo]

Introduction

One-paragraph general explanation of what is the purpose of your message and the topic itself. 

Background

One or two paragraphs that explain the main idea and details necessary to take action. For example, what changes are crucial to be made, when, who is going to do it, what exact results you expect and so on.

CTA & Closing

A final note should sum up key takeaways of the memo and provide a clear non-ambiguous call to action as well as your contact information in case of any questions and comments. 

The post How to Write an Effective Memo: Tips and Templates appeared first on Linguix Blog.

It goes without saying that, in order to retain customers, businesses need to take customer care correspondence seriously. Today, we’ll cover a few tips on how to improve the quality of customer service emails and share three sample replies.

Try to sound more human

Since the customer support team has to deal with a huge number of requests on a daily basis, it’s highly probable they would use generic answers to address them. And while this might save lots of time, it shouldn’t get to the point when customers would feel they’re talking to a robot. Ideally, each email, even a template-based one, needs to be personalized to fit the customer’s request and make the communication more friendly. At the very least, it’s worth greeting the customer by their name. 

Make apologies if necessary

If the customer is disappointed by the service or even gets angry, the first thing to do will be to make an apology (even if the situation is ambiguous.) It is important to reassure the customer that you understand their feelings and will do your best to fix the issue as soon as possible. In some cases, offering a discount or another type of reimbursement would be appropriate. If there’s no objective fault from your company’s side, a good idea would be to say you’re sorry that this situation has occurred and to explain what can and cannot be done to the customer in a very polite way.

Be clear and concise

The main thing customers want from the support team is to get a quick and efficient solution to their problem. This is why it’s essential to focus on the issue instead of beating around the bush or upselling something. If a client asks a number of questions or poses some concerns, make sure to address each of them. Being concise and informative rather than wordy and vague and offering clear solutions or alternatives will show the client that you care about them. 

Avoid grammar mistakes and typos

Even if you closely address the customer’s issue and give a satisfying answer, grammar mistakes or typos might spoil the impression for the customer—even more so if the reply is not very positive. Some can even consider such flaws as a non-professional attitude. That’s why it’s crucial to make sure your message is grammatically correct. AI-based writing assistants like Linguix are indispensable in this regard since they help to quickly find and fix mistakes and paraphrase sentences. 

Value customer’s time

Quick responses to customer requests will make them feel valued. In today’s world, customers often expect to get a reply within a couple of hours. Sometimes, however, more time is needed to address the customer’s issue or get additional information. In this case, the best thing to do would be to explain this to the customer and promise to get back to them as soon as everything is sorted out. 

Templates

Responding to a complaint about a service/product

Hi James,

Thanks for letting us know about this issue. I totally understand your frustration with the delayed delivery and would like to apologize for that. We’re currently overloaded with orders and all our couriers are doing their best to fulfill deliveries on time. Unfortunately, this is not always possible, and we’re now extending our staff to address this issue.

To recompense for the delay, I offer you a 10% discount for your next order. Here’s the promo code you can use when submitting an order: MG55.

Thank you for your patience and have a nice day!

Kind regards,

Rachel

Providing additional information

Dear Clara,

Thanks for contacting us! 

I’m happy to provide you with the details of the services we offer. Please find a pdf file enclosed.

Regarding your question about payment, we accept credit cards (Visa, MasterCard, UnionPay); you can also send us the required sum via PayPal or a bank transfer. I have attached our bank requisites. If you choose to transfer money to our bank account, please send us a check at orders@company.com to confirm your order.

Please feel free to contact me if you have any further questions.

Thank you,

Kate

Issuing a refund

Hi Dan,

Thanks for your request. I’m sorry to hear you encountered difficulties getting a visa.

I’ve processed the refund for you. Please be warned that it might take up to a week for the money to appear in your bank account.

If you have any further questions or concerns, I’ll be happy to help.

Best wishes,

Martin

The post How to Write 10x Better Customer Service Emails (+Templates) appeared first on Linguix Blog.

Today, we’ll cover ten common mistakes people make when sending connection requests.

Writing generic messages to everyone

For sure, sending out generic notes can save you lots of time, but will that be efficient? We doubt that. Instead, make sure that each message is personalized. However, there’s also no need to compose each one from scratch—you can use a few templates tailored to different audiences and/or goals and customize them to fit your prospect. By the way, Linguix’s shortcuts are ideal for this. 

Sending requests to random people

As you probably know, LinkedIn suggests new connections via the “People you may know” section. This, indeed, is one of the ways to extend your network. But should we sacrifice quality for the sake of quantity? Perhaps, you’d prefer to connect to someone who’s from your industry or is your target audience rather than send requests to random people.   

Not introducing yourself

Even though the person you’re connecting to has the chance to study your profile, it’d be polite to include short info about yourself. This can be your name, position, and the company you work for, or your area of interest. There’s absolutely no need to write a detailed bio (there’s not enough space for it anyway), but just one line stating who you are would be enough.

Not stating the reason why you write

It’s also worth mentioning how you came across the person’s profile and why you decided to connect. The reasons can vary: perhaps, you met them at a conference or some other event, you have common contacts, or you’re simply interested in connecting to industry professionals to extend your network. A good starting point would be to ask for some professional advice or recommendation since people are often ready to help. 

Not studying the person’s profile

One of the best ways to make a positive first impression is to show that you have spent some time reading the person’s profile and are aware of who you’re writing to. For example, if the person states they are currently working on a digitalization project, it could be a good idea to comment on this, especially if you have relevant experience or want to know more. It’s always beneficial to start a new relationship with a common interest.

Trying to sell straight away

Even if you add new people to your network with a single goal to sell them something, it’s probably not the best idea to do it at your first encounter. Unless a person is looking for what you offer at this very moment (which is highly unlikely), they will probably react to such an initiative with aversion and might not accept your invitation. After all, we are bombarded by ads all the time, and people will typically filter incoming information. 

Going into too much detail 

There’s a 300-character limit for an intro message, but there’s no need to use them all trying to impress the person with a detailed pitch. Better keep it short—around 200 words would be enough. People value their time, and, most likely, not everyone will read your note to the end if it’s too lengthy. So, keeping it concise will increase your chances.

Not asking questions 

If you’re interested in building a relationship rather than just adding another person to your network, it’d be helpful to initiate a conversation by asking a question or prompting the person to share some thoughts or ideas. This shouldn’t be too pushy, though—one simple question or suggestion would be enough.

Sending no follow-ups

If the person has accepted your invitation but hasn’t replied to you, this is not necessarily because they decided to ignore you. Perhaps, they haven’t read your message to the end or just haven’t had time to reply yet. In any way, if your goal is to establish a personal connection, don’t hesitate to send a follow-up message after some time passes. 

Making grammar mistakes

Last but not least, make sure your intro message is grammatically correct and there’re no punctuation errors—this can spoil the first impression, especially if the person you’re connecting to is linguistically sensitive. The easiest way to avoid such things is to use online assistants like Linguix which will highlight mistakes and suggest better options.

The post 10 Mistakes When Crafting a LinkedIn Intro Message appeared first on Linguix Blog.

So, let’s investigate how to combine adjectives in the English language like a pro!

Basic adjective order

In real life, we don’t often use more than 2-3 adjectives in a row. However, it’s still important to put them in the right order. And if you’re taking an examination, you can well be asked to place three or more adjectives in the correct order in a sample sentence. This is where you’ll need to recall the general adjective sequence, which goes as follows:

Examples:

• We saw beautiful gigantic ancient sequoias in the national park. (opinion, size, age)
• She gave me this weird red Japanese plastic device. (opinion, color, origin, material)
• Have you seen my favorite big dotted coffee cup? (opinion, size, color, purpose)

If two or more adjectives in a sentence happen to be from the same group, they are usually separated with a comma, the last one typically being connected with an “and”:

• There were lots of tiny blue, red and yellow flowers in the garden.
• This was the first glass and concrete building in our town.

Specific cases

In the examples above, all adjectives are positioned before the noun, but there are also cases when we use them after a linking verb (such as be, seem, become, feel, etc.):

• The house was old and derelict.

Or, we can put it another way:

• It was an old and derelict house.

Please note that certain adjectives are only used after a linking verb. These are called predicative adjectives. Often, they start with a prefix a-, with a few exceptions. Here are some examples:

• afraid
• alike
• alive
• awake
• ill
• well

Incorrect: We found an afraid little boy in the kitchen. 

Correct: We found a frightened little boy in the kitchen. 

Correct: The little boy we found in the kitchen was afraid.

Incorrect: I saw an ill old dog.

Correct: I saw a sick old dog.

Correct: The dog I saw was ill and old.

***

As you can see, mastering adjective order in English is not rocket science, although it might require some training to memorize the sequence. 

The post Mastering Adjective Order in English appeared first on Linguix Blog.

However, it’s clear that your colleagues and clients deserve a timely response. An out-of-office message can be a great help as your coworkers know you’ll get their message and when they can expect to get a response.

Out-of-office messages are automatic email replies, that let people contacting you know you aren’t at work at the moment. People reaching out to you are aware that you’re unavailable, how much time they need to wait until they get a response or whom to contact in your absence. Employees usually leave these messages when going on vacation or sick leave.

Make sure your automatic reply is clear and complete, so it won’t cause misunderstanding or confusion while you’re out. Read on to find out what an effective out-of-office message should look like.

What Should Be Included in Your Out-of-Office Message?

An informative out-of-office message should consist of the following details:

The dates of your time off and when you’re going to return. If you don’t clearly indicate the dates when you’re out, your colleagues and clients might send you hundreds of emails, thus making it annoying and time-consuming for you to get into a normal routine after you get back.

A brief explanation of why you’re absent. You may think that it’s unnecessary. However, if they know you’re taking vacation time or simply sick, they’re less likely to bother you.

Contacts of teammates who can help in your absence. Don’t miss this information. Otherwise, your vacation time might turn into torture. Write their names, emails, phone numbers and job titles, so that people know who to contact for certain tasks.

Providing this information will give receivers two options: to wait for you or continue without you. It usually takes a few lines, so the automatic email reply should be quite short.

What Information Should Be Avoided in Your Out-of-Office Message?

Automatic replies may seem a great opportunity to express yourself or share some personal information. Remember though that you should keep it professional or you risk tainting your reputation in the eyes of coworkers and clients. Avoid the following:

• Providing unnecessary details. Since it’s a message related to your work, it’d be too informal to tell everyone about your exact plans or the name of the disease. It’s totally enough to mention that you’re on vacation or ill.

• Being too silly and funny. Maybe a new client appears while you’re out. Just imagine what his reaction would be after he reads a harmless joke. It can be misunderstood and give the receiver a bad first impression.

• Getting receivers’ hopes up by telling them you’ll respond as soon as you get back. You’ll probably not be able to hit the ground running on the day you return as there will be too much work to catch up on. Therefore, it’s better not to make a promise about the exact time or date when you’re going to respond.

• Promising your colleagues will help right away. Your teammates will apparently be too busy while you’re gone, so you can’t promise in the out-of-office message that receivers get immediate help. Ask your colleagues if you can mention their names in the first place.

• Grammar, spelling mistakes and typos. Anyone from your colleagues (including top managers) to your clients could get your automatic reply. So make sure to proofread it thoroughly or if you’re in a hurry, try Linguix’s AI-powered writing assistant that edits as you type. 

Examples of Clear and Concise Out-of-Office Messages

Use one of the following templates for your automatic reply if you’re running out of time or just looking for examples:

“Hi there,

Thank you for reaching out. I’m away from the office for [reason], but I’ll be back on [date].

If it’s an urgent matter, feel free to contact Sarah Wesley at [email and phone number].

Best Regards,

[Your Name]”

“Hey,

Thanks for your email. I’ll be out of the office from Nov. 5-13. If you need help while I’m away, please reach out to Tom Brown at [email and phone number] for questions regarding sales or Mary Williams at [email and phone number] for questions about marketing.

Best,

[Your Name]”

“Greetings,

I appreciate your message. I am out of the office until [date] with no email access. If you need immediate help before then, you may call me at [phone number].

Sincerely,

[Your Name]”

In conclusion

Out-of-office messages aren’t just a formality, they’re essential to keeping processes in order when employees are absent. They also remind others on what days you’ll be unavailable and lower their expectations. Therefore, keep it succinct, error-free and informative.

The post How to Write an Effective Out-of-Office Message appeared first on Linguix Blog.

If you’re ready to change your unproductive habits and type faster, let’s dive into the ways to improve your writing speed so that you spend time more efficiently and finish your writing a lot faster.

Use Techniques for Faster Typing and Play Typing Games

If you are always looking for a letter on a keyboard while typing, it’s definitely time to make some changes and start practicing. Write every day and eventually, you’ll notice improvements. Research suggests that people who type faster than the average typing speed (41 WPM) train 3 times as much as those who type slower than that.

Practice is undoubtedly crucial, but to type even faster the practice should involve the best typing techniques. Learn how to put your fingers on a keyboard to train your muscle memory and repeat exercises regularly.

To hone your writing skills with some fun and consolidate results, play typing games. There are so many various games that are developed to improve your typing speed. Apply the techniques you’ve learned earlier and enjoy writing speed.

Make an Outline

It’s nearly impossible to write fast about something you don’t know. Spending additional time to outline major points may seem redundant, but believe us it’ll save your time. 

Analyze what you want to include in your writing, get your ideas in order, highlight key points and so on. Thus you don’t need to stop and think about what comes next as you’ve prepared it in advance.

Your outline doesn’t have to be detailed or time-consuming. The main purpose of it is to make sure you don’t get distracted by searching for ideas and know for sure that you don’t miss anything important.

Conduct Research 

Your outline should also include relevant statistics, facts, quotes from research papers you’ve found. This will again save the time you otherwise would spend on recalling or searching for the information you’d like to mention.

Conducting research in advance is critical for faster writing for one more reason. Task switching is a procedure when we switch our attention between two or more tasks consciously or unconsciously. A good example is switching between writing and researching.

The hard truth is it takes more time to get tasks completed if you switch between them than if you do them one at a time. It not only increases the amount of time spent but also makes you tired faster as task switching involves several parts of your brain.

Moreover, you make more errors when you switch than if you do one task at a time. 

Therefore, make sure you’ve done your research beforehand so you don’t get distracted by switching between writing and researching.

Eliminate Distractions

We often call our brains lazy. In fact, the human brain prefers to expend as little energy as possible. And yes, writing anything is energy-consuming. Not surprisingly, we sometimes choose reading celebrity gossips over writing an article. This results in productivity loss and frustration. 

The good news is that you can adjust your environment and get rid of distractions. Pay closer attention to your notebook and smartphone. Turn on focus mode on your gadgets, close unnecessary browser windows and email apps, take everything you need in advance and start working. 

You may experiment even further and turn off your Wi-Fi if it’s possible. For example, Google Documents has an offline mode. 

Set a Timer and Take Breaks

Setting a timer during your work has significant advantages. First, you’ll be aware of your average completion time which is important when you start new challenging tasks. Second, it’s too hard to procrastinate and waste time when you know the clock is ticking.

When it comes to purposeful breaks, let’s turn to science. A study showed that short breaks help concentrate better, fight cognitive boredom, increase energy and productivity. 

Experiment and find out whether you need shorter and more frequent breaks or longer ones after two or more hours. You may begin with the Pomodoro technique:

Work for 25 minutes, then take a 5-minute break. Repeat this cycle 4 times and take a longer break (15-25 minutes). Repeat a bigger cycle again. There are multiple Pomodoro apps you can install on your smartphone. Learn more about the science behind the Pomodoro technique here.

Set a deadline

Do you know about Parkinson’s Law? It’s usually expressed as “Work expands so as to fill the time available for its completion.” It generally means that if you decide to finish the task in a year, you will. If you believe you’re able to do it in three months, you will.

Under no circumstances do we imply that you should set unrealistic deadlines. Instead, think of the shortest time you’ll be able to finish your writing without sacrificing your life and the quality of the piece.

Revise later

The first draft rarely becomes a masterpiece and it’s totally fine. Let’s recall the task switching we mentioned earlier. You probably guess that our advice is not to edit your copy while you’re writing. Let typos occur, it doesn’t matter right now. What matters is that you do a single task at a time and save your precious time.

After you’ve completed your draft, start editing. To eliminate errors as fast as possible, use Linguix’s Grammar and Spell checker. To make your writing even more eloquent, you can also use a built-in thesaurus and paraphraser. Download the Linguix browser extension and enjoy your personal AI-based writing assistant.

Bottom Line

There are so many ways to improve your writing speed. Practice one at a time, make it a habit and then add one more hack into your writing routine until your typing speed is enough for your purposes. Good look!

The post How to Improve Your Writing Speed appeared first on Linguix Blog.